Check schedules in Outlook for webįirst, create a meeting: If you’re not already in Calendar view, click the calendar icon in the lower-left corner of the screen, then click the New event button at the upper left of the window or just double-click in the calendar at the desired date and time. When you’ve found the best schedule for your meeting, go the Meetings tab, type in a note to the invitees, and send out the invite by clicking the Send button in the upper left of the event window. (Click Room Finder in the ribbon to see what conference rooms exist in Office 365, Microsoft 365 or Exchange.) You’ll see that room in the Rooms section of the window, so you can also see when it is free. Tip: if you didn’t make a conference room an invitee in the previous step, click Add Room to invite it here. Or just change the meeting settings in the Start time and End time fields. You can also lengthen or shorten the meeting by dragging one of the sides to the desired time.
#Outlook calendar view free#
Look for open times - those that are not violet - for your invitees and click in free area to move the meeting to a free time. Use Outlook's Scheduling Assistant to find a meeting time that works for all attendees. Your proposed meeting time is shown as a blue rectangle overlapping all the schedules. Their other meetings and appointments are highlighted in violet. The window changes to show each invitee and their availability over a period of time. Tip: If you use Office 365, Microsoft 365 or Exchange to manage conference room availability, use the Room Finder button in the main event window to add a room to the invitation, or use the Required button or field to invite a room by its name. You can designate the meeting as a Teams or Skype for Business meeting using the Skype Meeting button in the ribbon - the meeting will be held in whichever Microsoft conferencing tool your organization uses. Select the date, start time and end time you have in mind for the meeting, and optionally enter a location. Start a meeting invitation in Outlook for Windows. Or click the respective Required and Optional buttons to the left of the fields to look up people from the Office 365, Microsoft 365 or Exchange contacts database double-click a name to add it, then search for others when done, click OK. Add the invitees in the Required and Optional fields by typing in their names to have Outlook look them up for you. In the event window that appears, fill in the meeting title in the Meeting tab. If you click New Appointment or choose New Meeting Request, you have to take the extra step of clicking the Invite Attendees button in the event window’s ribbon. Right-click within the calendar and choose New Meeting Request from the contextual menu that appears.
Click New Appointment (if the ribbon is hidden).Click the New Meeting icon in the ribbon and then choose the New Meeting option.Use the links in the left margin or below to jump to the instructions for your app.įirst, create a meeting using one of these methods: The specifics can vary significantly, though. Check the invitees’ schedules and if needed adjust the meeting day and time to a mutually free time, or at least know who would need to cancel their other meetings or would be double-booked and have to decide whether to attend.Add people to the meeting invitation list but don’t yet send out the invitation.The basic process is the same across the calendar clients:
You can share calendar invites across different organizations - even with users of other platforms like Google G Suite - but you can’t check schedules outside your internal organization. For people outside your organization, you’ll have to use the old-fashioned “are you free this Thursday at 10am?” approach (sorry!). Do note that all invitees need to be using the same Office 365, Microsoft 365 or Exchange system, since that platform is where all calendar information is stored.
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